We hope you are marking your calendars so you can join us next April 4-6,2025 for our Conference of Champions at the Hilton Downtown Albany. We're planning a weekend of fun, engagement and connection so you can leave energized and with the resources you need to thrive in Rotary.
Scroll down for updates and important messages as plans are coming together!
THANK YOU EMERALD LEVEL SPONSORS
REGISTRATION COMING SOON!
We will be using our new events system in ClubRunner to register and pay online to attend conference.
We will have an instructional video for anyone who wants a preview of what to expect and how to make all the selections that will come with registration this year.
We will have an instructional video for anyone who wants a preview of what to expect and how to make all the selections that will come with registration this year.
What to expect with registration:
- There will be multiple options for attending all or part of conference weekend.
- When registering, you will have the choice to pre-purchase a conference t-shirt and order a printed program. These optional add-ons will only be available through early March to allow time for production and given to you when you check in at registration.
- You will also have the option of making a donation towards covering the cost of Youth Exchange Students at conference.
- When registering you will pick a "ticket," which determines your meal package for the weekend, then opt in to any add-ons or donations. Then you will complete information for each ticket you are purchasing to let us know your information and needs for the weekend.
We hope it will be a simplified process for all!
A reminder that there will be an opportunity to get entered to win a peace pole for your community if you register by the early deadline. These details will be provided in the email to all members when registration is open!
PLAN AHEAD
This year's conference will be combined with Learning Assembly - the annual, free training event for club leaders that is also open to all members. Learning Assembly will be held the morning of Friday, April 4th, starting bright an early. This could require some additional planning to make it work with your weekday schedule. We hope this advanced notice can help you do just that and be with us at both Learning Assembly and Conference 2025!
THANK YOU
To the clubs who have supported having our Youth Exchange Students at Conference!
Baldwinsville Rotary
Delmar Rotary
Glens Falls Rotary
Ithaca Rotary
Johnson City Rotary
Little Falls Rotary
Middleburgh Rotary
Skaneateles Rotary
VVS Community Rotary
General Schedule
Friday, April 4
8am-12pm: Learning Assembly (separate registration will be required)
12-3pm: Lunch and site-seeing on your own
3-5pm: Conference Registration Opens
5pm: Happy Hour
6pm: Dinner and evening program
Saturday, April 5
This day will include speakers, breakout sessions, breakfast, lunch and dinner.
Plan for a couple of hours in the afternoon where you can do activities in the hotel or some walkable site-seeing.
The evening will be our sneaker ball, where you can all dressed up while wearing sneakers for comfort and style!
Sunday, April 6
We will hold a day of peace, remembering members we've lost, learning about Rotary's Peace initiatives, and raffling our peace pole. Festivities will conclude before noon at the latest.
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DRESS CODE FOR THE WEEKEND
Overall: Rotary Casual
Saturday Day: Attendees will be encouraged to wear something to show off their favorite team or sport. It could be a ball cap, a jersey, a fan tee or hoodie, or dressing up like your favorite sport or player.
Saturday Night: Cocktail Attire or Fancier, paired with sneakers for our Sneaker Ball. Attendees will walk the green carpet for a fun photo opp to show off your kicks!
YOU CAN STILL SPONSOR US
Are you interested in supporting Conference 2025 for all? We are seeking sponsors to cover costs like
a/v, Youth Exchange, signage and more. Sponsors will receive recognition before, during and
after the event, so this would be ideal for any Rotarian-owned business or individual looking
to make connections throughout CNY.
a/v, Youth Exchange, signage and more. Sponsors will receive recognition before, during and
after the event, so this would be ideal for any Rotarian-owned business or individual looking
to make connections throughout CNY.
Click here for sponsorship packages and details.
Click here to download the sponsorship form for submitting your commitment.
Reach out to us at centralnyrotary@gmail.com if you want to speak to someone from our sponsorship team!
THEME ANNOUNCED!
We are going to have a sports theme throughout the weekend and invite everyone to plan to wear their favorite sports attire on Saturday of the weekend. We want to know your favorite team or activity, so wear that jersey or ball cap, or dress in your uniform!
Sports, professional or recreational, unite people, even if it's through a rivalry. Showing off our favorite teams and preferred sports to play or watch will help us all get to know each other better in a fun way!
DRESS CODE FOR THE WEEKEND
Overall: Rotary Casual
Saturday Day: Attendees will be encouraged to wear something to show off their favorite team or sport. It could be a ball cap, a jersey, a fan tee or hoodie, or dressing up like your favorite sport or player.
Saturday Night: Cocktail Attire or Fancier, paired with sneakers for our Sneaker Ball. Attendees will walk the green carpet for a fun photo opp to show off your kicks!
BOOK CLUB CONNECTION
The CNY Rotary Book Club is partnering with us for another great learning experience through reading and discussion, plus a special field trip!
Read Haven, by Ruth Gruber, about the Holocaust refugees brought to Oswego during WWII, then plan to attend the discussion during a breakout session on Saturday afternoon of Conference, led by another author who is an expert on this piece of history, Ann Callaghan Allen. A second reading of Ann's book, Holocaust Refugees in Oswego, is also encouraged. Ann is a news reporter, editor and college professor at LeMoyne who is from Oswego and whose book on this topic just came out in March of 2024. We are honored to have her lead the breakout session discussion and she will have copies of her book on hand for purchase.
Read Haven, by Ruth Gruber, about the Holocaust refugees brought to Oswego during WWII, then plan to attend the discussion during a breakout session on Saturday afternoon of Conference, led by another author who is an expert on this piece of history, Ann Callaghan Allen. A second reading of Ann's book, Holocaust Refugees in Oswego, is also encouraged. Ann is a news reporter, editor and college professor at LeMoyne who is from Oswego and whose book on this topic just came out in March of 2024. We are honored to have her lead the breakout session discussion and she will have copies of her book on hand for purchase.
Following the breakout session, members will be encouraged to walk over to the New York State Museum, where there is a small exhibit on Fort Ontario and the refugees who lived there. The rest of the museum is a great experience as well.
CNY Rotary Book Club members are also people of action, coming together to discuss meaningful topics and connect with local history!
CNY Rotary Book Club members are also people of action, coming together to discuss meaningful topics and connect with local history!
DO A SERVICE PROJECT AT CONFERENCE
We are excited to be partnering with The Mooncatcher Project, which provides menstruation kits for young women in parts of the world where puberty often means the end of their education. Click here to learn more about their mission and plan to help assemble kits while at our weekend together!
