CNY PUBLIC IMAGE GRANTS 2025
- Still a dollar for dollar match
- Have administrative requirements to meet
- Have to wait for grant approval before buying anything
- Has to be evergreen materials you can use for a long time
- Have to submit your design to ensure brand compliance
- A higher max on our match - now up to $300 per club
- Rolling process so you can invest and get reimbursed anytime before March 15, 2026
Key Requirements
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Your club must have a Public Image Chair entered in Club Executives in ClubRunner for this year
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MyRotary Goals: Clubs must enter at least their six priority goals (marked with stars) into MyRotary's Rotary Club Central
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You also much follow the steps outlined below to apply, get approval, and get reimbursed
Suggested Projects
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These grants are to help clubs invest in evergreen materials with proper Rotary branding to help improve your public image
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Branded Materials: Tablecloths, pull-up banners, pop-up tents, feather flags, club banners, tote bags, and stickers
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Marketing Tools: Road signs, website development, and social media support (e.g., Facebook)
Items Not Covered
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Event-Specific Items: Banners or materials tied to a particular event or date
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Third-Party Sponsored Items: Products featuring a list of sponsors
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Annual Rotary-Themed Items: Items tied to specific Rotary observances
This year, applications are being accepted on a rolling basis until March 15, 2026 or until funds last. Apply, get approved, purchase and get reimbursed as we go and not only after a certain deadline.
CNY Rotary Public Image Grant Instructions
Please follow the steps below to apply for and receive funds:
1. Submit Your Grant Application
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Click here to complete the Public Image Grant Application Form
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Include a short description of your project or idea
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Include a sample or representation (mock-up, draft, screenshot, photo, etc.) of what you plan to create with the funds so we can ensure brand compliance
2. Wait for Approval
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Your application will be reviewed for alignment with Rotary’s public image guidelines
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You will receive confirmation once your project is approved
3. Move Forward with Your Project
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After approval, you may proceed with your public image project or purchase
4. Submit for Reimbursement
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Once your project is complete, complete this form for reimbursement
IMPORTANT: Upon submitting the reimbursement form you will receive a confirmation email. Soon after that you will receive an email requesting documentation regarding your request. Please reply to that second email with:-
A photo of the final product (banner, brochure, ad, sign, social media image, etc.) showing proper Rotary branding
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A zero-balance receipt showing the bill has been fully paid by the club
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5. Receive Your Funds
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Once your reimbursement form, photo, and zero-balance receipt are verified, CNY Rotary will issue your grant reimbursement
Remember:
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No funds are provided upfront
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These are matching grants - basically, we are going halfsies on this purchase
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Reimbursement is only made after your grant is approved, your submit proof of branding compliance and completion, and a zero-balance receipt
You can see this quick video for a summary of the PI grant process. For additional questions, contact melissawardrotary@gmail.com.
Need help with what to post on your social media?
The more Rotarians we have, the more good we can do in the world. We cannot attract more new Rotarians without telling the world what we are doing and why they would want to get in on the action! Even Rotary Founder Paul Harris thought promotion was important. He said, "In the promotion of understanding, it is important to reach large numbers - non-Rotarians as well as Rotarians - and you can not reach large numbers privately."
In today's world, you don't always have to submit a formal document like I outlined on the guide. You can copy and paste the content into an email submission. Be sure to include a great picture and caption about what's in the picture!


